Deposit and Balance Calculator
Work out what to ask for now, what is left to pay, and what to say to the client.
Useful for deposits, booking fees, materials, balances, part-paid jobs and bigger pieces of work where one simple payment request is not quite enough.
Add price
Start with the full job amount
Choose deposit
Percentage or fixed amount
Copy wording
Request the deposit or balance
Deposits • Balances • Part payments • Client messages
Example calculation
Shoot booking deposit
Total job price
£500
Deposit
£125
Balance
£500
Deposit type
25% deposit
Balance due
Completion
Calculate The Split
Calculate deposit, paid amount and balance due
Add the total price, choose a deposit style, and get copyable wording for the deposit request, balance request and payment terms.
Calculation details
Use plain numbers. The calculator will format them as pounds.
This tool helps with practical payment planning. It does not handle tax, VAT, legal contracts or chargeback risk. For larger or more complex work, get proper professional advice.
Calculation result
Use these figures in your payment request.
Total price
£500
Deposit to request
£125
Already paid
£0
Balance due
£500
Payment progress
0%
Ask for a deposit of £125. The remaining balance after the deposit will be £375.
Copyable messages
Send the figures without rewriting it from scratch.
Deposit
Deposit request message
Hi Sarah, thanks for booking. The total for the photo shoot is £500. To confirm the booking date, the deposit is £125. The remaining balance will be £375, due on completion. You can pay the deposit here: [payment link] Thanks, [Your name]
Balance
Balance request message
Hi Sarah, just following up on the remaining balance for the photo shoot. The total price is £500. £0 has already been paid, so the balance now due is £500. You can pay here: [payment link] Thanks, [Your name]
Terms
Payment terms snippet
The total price for the photo shoot is £500. A deposit of £125 is required to confirm the booking date. The remaining balance of £375 is due on completion. Payment reminders may be sent if payment is still outstanding.
Client summary
Deposit and balance summary
the photo shoot payment summary Total price: £500 Deposit: £125 Already paid: £0 Balance due: £500 Balance timing: on completion
Send the link. Track the balance. Let reminders follow up.
Simply Link helps UK solo professionals send payment links for deposits, balances and full payments, then automatically follow up when payment is still due.
Bigger jobs need clearer payment points
A deposit can help confirm a booking, cover materials, protect a slot, or reduce the risk of being left waiting after a bigger piece of work. The important bit is making the split clear before the client agrees.
The client should know the total price, the deposit amount, when the balance is due, and how they can pay. That turns the payment conversation into a normal part of the job instead of an awkward afterthought.
Show the full price first
A deposit makes more sense when the client can see the total job price, the upfront amount and the balance left afterwards.
Explain what the deposit does
Say whether it confirms the slot, covers materials, protects the booking date or starts the job.
Give the balance a clear due point
On completion, before delivery, before the next session or on the day. Vague balances are much harder to chase.
Real Examples
Where deposits and balances make sense
Not every job needs a deposit. But when the work is bigger, riskier, booked in advance or involves materials, a clear split can make life much easier.
Photographers
A deposit confirms the shoot date. The remaining balance is usually due before final images are delivered or by the agreed balance date.
Trades
Deposits are often useful where materials need to be bought before the job starts. The balance can then be due when the work is complete.
Cleaners
Deep cleans and end-of-tenancy cleans can use a deposit to confirm the slot, with the balance due once the clean is complete.
Beauticians
Deposits can help protect longer appointments or booking slots where a late cancellation would leave a gap in the diary.
Tutors
For lesson blocks, the full block or an agreed upfront payment can help avoid teaching into unpaid sessions.
Gardeners
For larger garden clearances or jobs involving materials, a deposit can confirm the job and reduce upfront risk.
Calculate the split, then make payment simple
Once the numbers are clear, the next step is making the payment easy and the follow-up consistent.
Agree the split
Tell the client the total price, the deposit amount and when the balance will be due.
Send the payment link
Make the deposit or balance easy to pay from the same message.
Track and follow up
Use payment tracking and automatic reminders when a deposit or balance is still unpaid.
Quick Answers
Deposit and balance FAQs
Need to request the deposit or balance?
Simply Link helps UK solo professionals send payment links, track paid and unpaid balances, and let automatic reminders handle the follow-up when payment is still due.
No card required · Cancel anytime