Calculator
Deposit and Balance Calculator
Split the price, account for payments already made, and see what is left to pay.
1 Your details
Calculation details
This tool helps with practical payment planning. It does not handle tax, VAT, legal contracts or chargeback risk. For larger or more complex work, get proper professional advice.
Ready to use
Your payment split
Planned deposit
£125
Balance after deposit
£375
Total price
£500
Already paid
£0
Still unpaid today
£500
Payment progress
0%
Ask for a deposit of £125. The remaining balance after the deposit will be £375.
Deposit
Deposit request message
Hi Sarah, thanks for booking. The total for the photo shoot is £500. To confirm the booking date, the deposit is £125. The remaining balance will be £375, due on completion. You can pay the deposit here: [payment link] Thanks, [Your name]
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Work out what to ask for now, what is left to pay, and what to say to the client.
Useful for deposits, booking fees, materials, balances, part-paid jobs and bigger pieces of work where one simple payment request is not quite enough.
Bigger jobs need clearer payment points
A deposit can help confirm a booking, cover materials, protect a slot, or reduce the risk of being left waiting after a bigger piece of work. The important bit is making the split clear before the client agrees.
The client should know the total price, the deposit amount, when the balance is due, and how they can pay. That turns the payment conversation into a normal part of the job instead of an awkward afterthought.
Show the full price first
A deposit makes more sense when the client can see the total job price, the upfront amount and the balance left afterwards.
Explain what the deposit does
Say whether it confirms the slot, covers materials, protects the booking date or starts the job.
Give the balance a clear due point
On completion, before delivery, before the next session or on the day. Vague balances are much harder to chase.
Real Examples
Where deposits and balances make sense
Not every job needs a deposit. But when the work is bigger, riskier, booked in advance or involves materials, a clear split can make life much easier.
Photographers
A deposit confirms the shoot date. The remaining balance is usually due before final images are delivered or by the agreed balance date.
Trades
Deposits are often useful where materials need to be bought before the job starts. The balance can then be due when the work is complete.
Cleaners
Deep cleans and end-of-tenancy cleans can use a deposit to confirm the slot, with the balance due once the clean is complete.
Beauticians
Deposits can help protect longer appointments or booking slots where a late cancellation would leave a gap in the diary.
Tutors
For lesson blocks, the full block or an agreed upfront payment can help avoid teaching into unpaid sessions.
Gardeners
For larger garden clearances or jobs involving materials, a deposit can confirm the job and reduce upfront risk.
Calculate the split, then make payment simple
Once the numbers are clear, the next step is making the payment easy and the follow-up consistent.
Agree the split
Tell the client the total price, the deposit amount and when the balance will be due.
Send the payment link
Make the deposit or balance easy to pay from the same message.
Track and follow up
Use payment tracking and automatic reminders when a deposit or balance is still unpaid.
Quick Answers
Deposit and balance FAQs
How do I calculate a deposit and balance?
Start with the total price, then subtract the deposit amount. For example, if the job is £500 and the deposit is £125, the remaining balance is £375.
Should I use a fixed deposit or percentage deposit?
A percentage deposit is useful when job prices vary. A fixed deposit can be easier for regular bookings, smaller jobs or appointments where you want a simple confirmation amount.
When should the balance be due?
That depends on the work. Many solo professionals ask for the balance on completion, before final delivery, before the next session or before the work starts if the risk is higher.
Can I send a payment link for just the deposit?
Yes. You can send one payment link for the deposit and another payment link for the remaining balance. This keeps the payment request clear for the client.
Can Simply Link help track deposits and balances?
Simply Link helps UK solo professionals send payment links, track paid and unpaid links, and use automatic reminders on Pro when a payment is still due.
Need to request the deposit or balance?
Simply Link helps UK solo professionals create and share payment requests, track paid and unpaid balances and follow up automatically. Every request includes a secure payment link.
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